Different ways to invoice from Current RMS
- tips & tricks
We know how important it is to ensure you're collecting payment for a job you've completed, especially when it involves supplying expensive equipment
Current RMS provides you with a range of options for sending invoices to your customers including invoicing straight from the job, via packages or by creating manual invoices and credits, to name just a few.
Invoicing from a Job or Project
Current makes invoicing from a job or project quick and easy, with the option for users to add as much or as little detail as they wish. You can invoice for the total balance of the job or for part-payments as either a percentage or numeric figure - great for taking a deposit.
Within this, users can also decide how they’d like to group their invoice items with four options; opportunity item, opportunity group, product group, or opportunity. This is decided by how much information they want the invoice to include, handy as the level of information varies across clients.
With an opportunity item, users will see each opportunity item with separate lines for any surcharges. An opportunity group will show a line for each group within the opportunity with its total. With a product group, Current creates lines based on the groups that have been created for the assets in the Product Catalog and finally, opportunity will be a simple, one-line invoice with the subject of the job and the overall charge total.
Standard and Part-Invoice
To take full payment for a job, it’s as easy as selecting the Standard Invoice option. However there may be times when you need to take a part payment for a certain value or percentage of the job to secure a booking. In this instance, it would make sense to create a part-invoice. If users choose to part-invoice by a percentage, Current will automatically calculate the invoice amount, as well as calculating the rest of the fee to be paid when the final invoice is created.
In terms of accounts packages, Current integrates with leading cloud accounting solutions Xero and QuickBooks Online (QBO). Once an invoice has been issued and the user is linked to one of these accounts packages, Current pulls data from Xero or QBO and gives the user a link taking them to their invoice in their chosen accounts solution, streamlining the rental cycle that one step further.
If a user is not linked to one of these accounts packages, they can still issue the invoice and log costs taken on it all within Current.
Sometimes there can be additional charges that need to be taken with situations involving damaged or lost items, and a one-off invoice needs to be created. Manual invoices are perfect for this and are incredibly straightforward to create within Current and can be issued and posted as a normal invoice with all the relevant information.
We’re proud partners of both products, as together, we are able to further help rental businesses like yours work on the move, winning more jobs and providing better service levels from anywhere in the world. Here’s some fantastic reading material from Xero and QBO, identifying key benefits:
If you are considering moving all of your rental processes to the cloud then, just like Current RMS, both Xero and QuickBooks Online have a free 30 day trial period where you can fully test out all the functionality built into these powerful products. However, if you sign up for the free 30 day trial of Current RMS, our brilliant Product Specialists can show you exactly what is possible with these integrations so you can see for yourself just how easy invoicing can really be.